The Event Monster

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Terms & Conditions

  1. Application

      1. All Quotations are made and Confirmations accepted subject to the following Terms and Conditions and no addition to, or variation of, such Terms and Conditions shall be binding unless agreed to by the Company in writing.

      2. Any Confirmations made with the Company shall constitute unqualified acceptance of such Terms and Conditions. These Terms and Conditions shall apply to all Quotations and Confirmations.

      3. In the event of conflict between these Terms and Conditions and any other terms and conditions (of the Client or otherwise), the former shall prevail unless expressly otherwise agreed by the Company in writing.

  1. Definitions and Interpretation

      1. In these Terms and Conditions, unless the context otherwise requires, the following expressions have the following meanings:

Client”

means any individual, firm or corporate body (which expression shall, where the context so admits, include its successors and assigns) which makes a Booking with the Company;

Company”

means The Event Monster

Confirmation”

means the notification made by the Client that they wish the Event to proceed. This notification is subject to these Terms and Conditions;

Event”

means the event or events the subject of the Quotation;

Event Management Service”

means the event management services to be provided by the Company as specified in the Quotation;

Quotation”

means any written quotation submitted by the Company to the Client.

      1. Unless the context otherwise requires, each reference in these Terms and Conditions to:

          1. “writing”, and any cognate expression, includes a reference to any communication effected by electronic or facsimile transmission or similar means;

          2. a statute or a provision of a statute is a reference to that statute or provision as amended or re-enacted at the relevant time;

          3. “these Terms and Conditions” is a reference to these Terms and Conditions and each of the Schedules as amended or supplemented at the relevant time;

          4. a Schedule is a schedule to these Terms and Conditions; and

          5. a Clause or paragraph is a reference to a Clause of these Terms and Conditions (other than the Schedules) or a paragraph of the relevant Schedule.

          6. a “Party” or the “Parties” refer to the parties to these Terms and Conditions.

      2. The headings used in these Terms and Conditions are for convenience only and shall have no effect upon the interpretation of these Terms and Conditions.

      3. Words imparting the singular number shall include the plural and vice versa.

      4. References to any gender shall include the other gender.

  1. Basis of Supply of Services

      1. The Company shall throughout the continuance of the agreement provide an Event Management Service to the Client.

      2. The Company will use reasonable care and skill in providing the Event Management Service.

  1. Payment

      1. The Client shall pay to the Company a deposit of 25% (or such other amount as the Company may prescribe in the Quotation) of the total price payable, at the time of making a Confirmation (less any preliminary payment already paid in respect of that matter, if appropriate).

      2. The Confirmation will only be considered as accepted by the Company once the deposit has been paid in accordance with sub-Clause 5.1. The balance of the total price payable shall be paid to the Company not later than 60 days prior to the first day of the Event.

      3. All Confirmations made within 60 days of the first day of the Event must be paid in full at the time of the Confirmation.

      4. Any items stated in the Quotation as ‘additional’ items, out of pocket expenses, disbursements, or any items requested by the Client after the Confirmation has been accepted by the Company must be confirmed by the Client in writing before being acted upon by the Company. Any such items will be invoiced by the Company to the Client at the discretion of the Company and payment therefor shall be due within 14 days of the date of the invoice relating thereto.

      5. The Client shall pay to the Company (including invoices for items set out in sub-Clause 5.4) any amounts due and owing within 14 days of the date of the Company’s invoice.

      6. The time of payments under this Clause 5 shall be of the essence of these Terms and Conditions.

      7. No tickets, itineraries, maps or other final details with respect to the arrangements relating to any Confirmation will be forwarded to the Client until payment has been received in full.

      8. Some suppliers of activity or accommodation services may on occasion require security bond / security deposit at their discretion from the Client separate to any arrangements with the Company.  Please note this is particularly relevant to single sex groups in hotel accommodation (most UK hotels will request a refundable behaviour bond / deposit or card swipe on arrival from large single sex groups). The Client understands that this is out of the control of the company, and is a national UK wide practice for hotels.

  1. Variation, Changes & Amendments to Bookings
     
      1. If the client wishes to make a change to arrangements of a confirmed booking, the client must request this in writing. In this instance the company will try to help, but can not guarantee that changes will be possible as they will be subject to the availability at the time and booking conditions of suppliers.

      2. Where changes are possible, the company will charge to the client for any additional services, activities or other associated costs at the price which applies on the day the change is made.  In addition the company will apply an administration charge of £20 per person for each amendment in addition to any charges the company incurs with the suppliers to the company.

      3. The Company reserves the right to do the following:

          1. amend any accidental error or omission in a Quotation;

          2. amend any Quotation in order to reflect a change in the circumstances beyond the reasonable control of the Company; and

          3. vary its schedule of charges from time to time.

      4. Where any cancellation or change by the client reduces the number of full paying group members below the number on which the price, number of free places and/ or any concessions agreed for your booking were based, the company will recalculate these items and send the client a new confirmation details.
         
      5. Under no circumstance will the deposit be returnable or transferable.

         

      6. Changes by the company: It is unlikely that the company will have to make any changes to the client’s arrangements. However, occasionally the company will have to make minor changes to arrangements and reserves the right to do so at any time. Most of these changes are minor and the company will advise of them at the earliest possible date.  Examples of changes include amendment of VIP / Party Bus clubs & bars, changes of restaurants, changes to canal or river routes for boating activities & minor timing changes. In the rare case of a change being very significant to the overall arrangements, if the company deems it significant, the client will be offered a refund of monies paid to date if offered alternative is not to the clients satisfaction.  The company reserves the right to offer the client alternative arrangements at a lower or higher price to that of original quoted arrangements dependent on prices of activities and or accommodation at the time of changes being made.
         
  1. Sub-Contracting

The Company may sub-contract the performance of any of its obligations under these Terms and Conditions without the prior written consent of the Client. Where the Company sub-contracts the performance of any of its obligation under these Terms and Conditions to any person, the Company shall be responsible for the acts or omissions of the sub-contractor(s) as if it were an act or omission of the Company itself.

  1. Cancellations and Termination

      1. If the Client wishes to cancel the event the client may do so at any time by the group leader as written notice, the following terms & conditions apply:

          1. Under no circumstance will the deposit be returnable or transferable;

          2. If the cancellation notice is received by the Company more than 35 days before the event only the deposits paid by group leader & group members are owed the company.

          3. If the cancellation notice is received by the Company 35 days or less before the event 100% of total costs are owed to the company.

          4. Any additional costs reasonably incurred by the Company in cancelling any arrangements connected with the Confirmation shall be paid by the Client on demand.

          5. If any person /group member on the booking wishes to cancel their individual place, and this place cannot be filled with a new member, the client may have to pay additional supplements for accommodation or activities (typically fixed cost activities where cost is split between a group). For example, it’s common for hotels to charge single or under-occupancy supplement.  See section 7.2 for further details.

         

      2. If the client wishes to cancel some but not all individual group members for the booking, the following terms & conditions apply:
          1. Under no circumstance will the deposit be returnable or transferable;

          2. If the cancellation notice is received by the Company more than 35 days before the event only the deposits paid by group leader & group members are owed the company.

          3. If the cancellation notice is received by the Company 35 days or less before the event 100% of total costs are owed to the company.

          4. Any additional costs reasonably incurred by the Company in cancelling any arrangements connected with the Confirmation shall be paid by the Client on demand.

          5. Please also see section 5 of the terms and conditions, as cancelling individual places on a booking is additionally classed as a change to the booking because it may require re-calculation of a quote that was previously based on a particular group size.
             
      3. The Company may cancel forthwith any Confirmation at any time if:

          1. the Client is in breach of any of its obligations hereunder;

          2. the Client has entered into liquidation (other than for the purposes of a bona fide amalgamation or reconstruction) whether compulsory or voluntarily or compounds with its creditors generally or has an administrator, administrative receiver or receiver appointed over all or a substantial part of its undertaking or assets;

          3. the Client has become bankrupt or shall be deemed unable to pay its debts by virtue of Section 123 of the Insolvency Act 1986;

          4. the Client ceases or threatens to cease to carry on business; or

          5. any circumstances whatsoever beyond the reasonable control of the Company (including but not limited to the cancellation, through no fault of the Company, of the venue for the Event) necessitate the cancellation for whatever reason of the Event.

      4. In the event of cancellation under sub-Clause 8.2 the Company shall retain any sums already paid to it by the Client without prejudice to any other rights it may have whether at law or otherwise.

  1. Liability and Indemnity

      1. If the Company breaches the agreement by not using reasonable care and skill and this breach can be remedied the Company will remedy it at no extra cost to the Client. If the breach cannot be remedied the Company will refund the Client any money paid.

      2. Where an Event is cancelled or terminated then the following provisions shall apply:

          1. where such cancellation or termination occurs due to the Client’s breach of its obligations the Company shall be entitled to retain from any sums hitherto received from the Client or which may still be due from the Client to the Company hereunder such costs, expenses and disbursements which it has incurred or for which it shall or may be liable in connection with the Event and such contribution to the Company’s overheads as shall be reasonable and shall return any balance to the Client. The Company may, but shall not be obliged to, take such steps as it shall in its discretion consider reasonable to obtain reimbursement of any such costs and expenses and shall, subject to deduction of costs incurred in connection therewith, reimburse any sums so recovered to the clients; or

          2. where such cancellation or termination occurs due to reasons which are within the Company’s reasonable control the Company shall refund to the Client any deposit received.

      3. The Client shall indemnify the Company against all damages, costs, claims and expenses suffered by it arising from loss or damage to any equipment (including that of third parties) caused by the Client, its agents or employees.

      4. If Electrical generators or additional power supplies are required and if the Client does not avail himself of the opportunity of the Company providing an emergency supply (where this is available) the Company shall accept no responsibility for loss or damage howsoever caused as a result of any failure in the primary supply.

  1. Force Majeure

Neither Party to these Terms and Conditions shall be liable for any failure or delay in performing their obligations where such failure or delay results from any cause that is beyond the reasonable control of that Party. Such causes include, but are not limited to: power failure, Internet Service Provider failure, industrial action, civil unrest, fire, flood, storms, earthquakes, acts of terrorism, acts of war, governmental action or any other event that is beyond the control of the Party in question.

  1. Waiver

      1. No waiver by the Company of any breach of these Terms and Conditions by the Client shall be considered as a waiver of any subsequent breach of the same or any other provision. A waiver of any term, provision or condition of these Terms and Conditions shall be effective only if given in writing and signed by the waiving party and then only in the instance and for the purpose for which it is given.

      2. No failure or delay on the part of any Party in exercising any right, power or privilege under these Terms and Conditions shall operate as a waiver of it, nor shall any single or partial exercise of any such right, power or privilege preclude any other or further exercise of it or the exercise of any other right, power or privilege.

  1. Severance

If any provision of these Terms and Conditions is held by any competent authority to be invalid or unenforceable in whole or in part the validity of the other provisions of these Terms and Conditions and the remainder of the provision in question shall not be affected thereby.

  1. Copyright

The Company reserves all copyright and any other rights (if any) which may subsist in the products of, or in connection with, the provision of the Event Management Services. The Company reserves the right to take such actions as may be appropriate to restrain or prevent infringement of such copyright.

  1. Law and Jurisdiction

      1. These Terms and Conditions shall be governed by the laws of England and Wales.

      2. Any dispute between the Parties relating to these Terms and Conditions shall fall within the jurisdiction of the courts of England and Wales.

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